DATA PROTECTION DECLARATION

This is a translation of ICON Vernetzte Kommunikation GmbH Datenschutzerklärung (Data Protection Declaration). Only the German version is legally valid. In case of any differences in wording, meaning, or interpretation between the German and English versions, the German version shall prevail.

Dear visitors,

We want you to feel safe and comfortable when visiting our website. Therefore, we documented our handling of your data.

Person responsible

ICON Vernetzte Kommunikation GmbH, Wilhelmitorwall 25, 38118 Braunschweig, Germany, is responsible for the processing of all personal data collected on this website.

Usage data

We temporarily store so-called usage data on the basis of Article 6(1)(f) of the General Data Protection Regulation from our visitors. We rely on the usage data for statistical purposes to improve the quality of our websites and Wfor security purposes. We also use this information to enable you to view our website, to control and administer our systems and to improve the design of the website. These purposes constitute the legitimate interest within the meaning of Article 6(1)(f) of the General Data Protection Regulation (DSGVO).

The data record consists of:

  • the page from which the file was requested
  • the name of the file
  • the date and time of the request
  • the amount of data transferred
  • the access status (file transferred, file not found)
  • the description of the type of web browser used
  • the IP address of the requesting computer shortened by the last three digits

Matomo Analytics

For statistical analysis we use Matomo (formerly PIWIK) on this website. This is an open source tool for web analysis. Matomo does not transmit data to servers that are outside of our control. Matomo is deactivated when you visit our website. Only your active consent allows that your usage behaviour is recorded anonymously.

Matomo uses so-called cookies. These are text files that are stored on your computer and enable us to analyse the use of our website. For this purpose, the information on usage obtained by the cookie is transmitted to our server and stored there so that usage behaviour can be evaluated. The last thre digits of your IP address are immediately cut off. This means that you remain anonymous as a user. The information generated by the cookie about your use of this website is not passed on to third parties.

We see this analysis as part of our internet service. We would like to use it to further improve the website and adapt it even more to the needs of the users.

You can decide at any time (also retrospectively) whether a cookie for web analysis may be stored in your browser to enable us to collect and analyse statistical data. To do this, please click on the “Manage cookie consent” button at the bottom right and then on “Show settings”.

Application

You have the option of sending us your application via e-mail. Your application will be received by the human resource department and is only forwarded to the department responsible for the respective position or to the persons entrusted with the processing of this application. We will use your application data only for the application process. We will delete your application six months after the application process has been completed. The legal basis for data processing is § 26 of the Federal Data Protection Act. If you granted us your consent to store your data beyond the current job offer, we will use your e-mail address to inform you of interesting future job offers. The legal basis is your consent, which you can revoke at any time with effect for the future.

Contact

You have the possibility to contact us via the contact template provided for this purpose. When using the contact template, we collect the following data as mandatory information: First name, last name, e-mail address and message. You can voluntarily provide us with the name of your company. We use this data to answer your message and to address you personally. The legal basis for the use of this data is Article 6(1)(f) DSGVO. We have a legitimate interest in being in contact with the users of the website and, if necessary, being able to answer questions asked or send information.

Use of service providers / processing of data in countries outside the European Economic Area

We use service providers to provide services and process your data. The service providers process the data exclusively on our request and are obliged to comply with the applicable data protection regulations. All vendors have been carefully selected and are only given access to your data to the extent and for the period required to provide the services.
Some of the service providers we use are based in the USA. Companies in the USA are subject to a data protection law that does not protect personal data in general to the same extent as it does in the member states of the European Union. We use contractual arrangements or other recognised instruments to ensure that your personal data is nevertheless adequately protected.

Duration of data storage

We only store your data for as long as it is required for the provision of our services unless there is a legal retention period preventing deletion.

Your rights as a user

As a user, you have the right to inquire what data we have stored about you and for what purpose. In addition, you can have incorrect data corrected or have such data deleted whose storage is inadmissible or no longer necessary. You have the right to data portability. You also have the right to complain to a regulatory authority about our data processing.

Information on your right to object

You have the right to object to the processing of your personal data on grounds relating to your particular situation. The prerequisite for this is that the data processing is based on a balancing of interests.

Newsletter

We offer you the possibility to subscribe to our newsletter in order to receive information about our work and to benefit from it. To do this, we need your e-mail address. We use this to send the newsletter. You can voluntarily give us your surname and first name. We use this data to address you personally. We also evaluate whether and when the newsletter is opened and which links are clicked. These evaluations help us to get knowledge about the reading habits of our users and to adapt our content to them or to send different content according to the interests of our users. The legal basis for data processing is your consent, which you can revoke at any time with effect for the future. The data processing that took place until the withdrawal remains lawful.

In order to receive the newsletter offered on our website, you can register using our template. We use the so-called double opt-in procedure. In this case, a confirmation email is first sent to your specified email address with a request for confirmation. The registration only becomes effective after you clicked on the activation link contained in the confirmation email. We use your data transmitted to us exclusively for sending the newsletter, which may contain information or an offer.

We use Mailchimp, to send our newsletter. Mailchimp is a newsletter software which has been carefully selected according to the requirements of the DSGVO and the BDSG.

Your data is transmitted to the newsletter software provider The Rocket Science Group. The Rocket Science Group is prohibited from using your data for purposes other than sending the newsletter. The Rocket Science Group is not permitted to pass on or sell your data.

You can withdraw your consent to the storage of data and its use for sending the newsletter at any time, e.g. via the unsubscribe link in the newsletter footer of the newsletter.

PRIVACY POLICY
FOR OUR SOCIAL MEDIA PAGES

In the following, we would like to inform you about the handling of your data in accordance with Art. 13 of the General Data Protection Regulation (DSGVO).

Responsible Person

We, ICON Vernetzte Kommunikation GmbH, Wilhelmitorwall 25, 38118 Braunschweig operate the following social media pages:

You can find our contact details in our legal notice.

In addition to us, the operator of the social media platform itself is also a responsible person who carries out data processing. However, we have only limited influence on his processes. Nevertheless, at those points where we can exert influence and parameterise data processing, we work within the scope of the possibilities available to us towards data protection-compliant handling of data by the operator of the social media platform. At many points, however, we cannot influence the data processing by the operator of the social media platform and also do not know exactly which data is processed. However, the operator will inform you about this in his respective data protection declaration.

Data processing by us

The data you enter on our social media pages, such as comments, videos, pictures, likes, public messages, etc., are published by the social media platform and are not used or processed by us for any other purpose at any time. We only reserve the right to delete content if this should be necessary. Where applicable, we share your content on our site if this is a function of the social media platform and communicate with you via the social media platform. The legal basis for this is Art. 6 para. 1 p. 1 lit. f General Data Protection Regulation (DSGVO). The data processing is carried out in the interest of our public relations and communication.

If you wish to object to certain data processing we control, please contact us using the contact details provided in the legal notice. We will then review your objection or forward it to the social media platform if necessary.

If you send us a request via social media platform: depending on the required response, we may refer you to other more secure communication channels guaranteeing confidentiality. You always have the option of sending us confidential enquiries to our address given in the legal notice.

As already explained, where the provider of the social media platform gives us the opportunity, we take care to design our social media pages to be as data protection-compliant as possible. In particular, this means that we do not use the demographic, interest-based, behaviour-based or location-based target audience definitions for advertising that the operator of the social media platform may make available to us. Overall, we do not use the social media platform for advertising purposes.

Use of Insights

On our Facebook page, we use the Insights function from Facebook to obtain statistical data on the users of our Facebook page. This is done on the basis of Art. 6 (1) f General Data Protection Regulation (DSGVO), in order to be able to measure the usage of our presence on Facebook (legitimate interest).

You can find out what information is used for this in the “Information about Page Insights Data”, which you can access using the following link: https://www.facebook.com/legal/terms/information_about_page_insights_data

Here you will also find information on the joint responsibility of us and Facebook Ireland Ltd when using the Insights function. You will also find information on your data protection rights. We have reached an agreement with Facebook. In this agreement, we have agreed that Facebook is primarily responsible for providing you with information about the joint processing and enabling you to exercise your rights under the General Data Protection Regulation (DSGVO).

Data processing by the operator of the social media platform

The operator of the social media platform uses web tracking methods. The web tracking can also take place regardless of whether you are logged in or registered with the social media platform. As already explained, we unfortunately only have very limited influence on the web tracking methods of the social media platform. For example, we cannot switch it off.

Please be aware that it cannot be ruled out that the provider of the social media platform uses your profile and behavioural data, for example to evaluate your habits, personal relationships, preferences, etc. We have no influence on this. In this respect, we have no influence on the processing of your data by the provider of the social media platform.

For more information on data processing by the provider of the social media platform and further options to object, please refer to the provider’s privacy policy:

Your rights as a user

When processing your personal data, the General Data Protection Regulation (DSGVO) grants you as a website user certain rights that you can exercise both against us and against Facebook:

1.) Right of information (Article 15 General Data Protection Regulation (DSGVO)):
You are entitled to request confirmation as to whether personal data relating to you is being processed; if this is the case, you have the right to be informed about this personal data and to receive the information listed in detail in Article 15 General Data Protection Regulation (DSGVO).

2.) Right to rectification and deletion (Articles 16 and 17 General Data Protection Regulation (DSGVO)):
You have the right to request without undue delay the rectification of any inaccurate personal data concerning you and, where applicable, the completion of any incomplete personal data.

You also have the right to request that personal data concerning you is deleted without delay if one of the reasons listed in detail in Article 17 of the General Data Protection Regulation (DSGVO) applies, e.g. if the data is no longer required for the purposes pursued.

3. Right to restriction of processing (Article 18 General Data Protection Regulation (DSGVO)):
You have the right to request the restriction of processing if one of the conditions listed in Art. 18 General Data Protection Regulation (DSGVO) applies, e.g. if you have appealed against the processing, for the duration of any review.

4. Right to data portability (Article 20 General Data Protection Regulation (DSGVO)):
In certain cases, detailed in Article 20 General Data Protection Regulation (DSGVO), you have the right to receive the personal data concerning you in a structured, common and machine-readable format or to request the transfer of this data to a third party.

5. Right to object (Article 20 General Data Protection Regulation (DSGVO)):
If data is collected on the basis of Article 6 para. 1 p. 1 lit. f (data processing to protect legitimate interests), you have the right to object to the processing at any time for reasons that arise from your particular situation. We will then no longer process the personal data unless there are demonstrably compelling legitimate grounds worthy of further processing, which outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims.

Right of Appeal to a Supervisory Authority
According to Article 77 General Data Protection Regulation (DSGVO) you have the right of appeal to a supervisory authority if you believe that the processing of personal data concerning you is contrary to the data protection regulations. The right to appeal may in particular be exercised in the Member State where you reside, work or suspect infringement.

Contact details of the data protection officer

Our data protection officer will be happy to provide you with information and is open for suggestions on the subject of data protection:

Dr. Uwe Schläger
datenschutz nord GmbH
Konsul-Smidt-Straße 88
28217 Bremen
Web: www.datenschutz-nord-gruppe.de
E-Mail: office@datenschutz-nord.de

Last modified on: 24th November 2020